This position will be based in Thies, Senegal.
Specific duties
Administrative and finance:
- Manage workplace operations consisting of scheduling appointments, and coping with correspondence.
- Maintain workplace elements and equipment, making sure green every day operations.
- Manage Local and International travels and Logistics
- Coordinate Customs Clearance
- Manage the signature of the Stand Material switch Agreements (SMTAs) among CIMMYT and partners
Inventory Management
- Coordinate Office Supplies Procurement
- Coordinate/agenda Visits inside and out of Senegal
- Ensure record Filing and Archiving
- Plan and coordinate events: meetings, workshops, conferences, etc.
- Records all coins in workplace, petty coins, and financial institution transactions on excel layout the usage of the right codes and ahead to Finance Officer for review.
- Performs any extra duties as assigned via way of means of the supervisors.
Human Resources:
- Maintain and prepare worker statistics, such as private details, activity titles, and reimbursement information.
- Ensure all HR documents and statistics are updated and appropriately filed.
- Prepare and manipulate HR-associated correspondence.
- Assist in drafting and posting activity classified ads on numerous platforms
- Review resumes, display applications, and time table interviews.
- Coordinate the onboarding system for brand spanking new hires, such as making ready orientation materials, arranging workspace, and facilitating preliminary training.
- Help with informal exertions payroll processing and make sure accuracy in timesheets and earnings calculations.
- Assist in retaining place of work protection requirements and compliance with fitness regulations.
- Other administrative obligations:
- Assisting withinside the making plans and forecasting of stock needs.
- Support the fleet Management.
- Any different pastime as required with the aid of using the supervisor.
Requirements
- Bachelor in Administration, Finance, HR or operations or equal degree.
- Minimum 1 12 months of enjoy in operating in a multifunctional domain.
- Experience operating with donors and know-how of donor necessities of funded projects.
- Experience operating in global environments.
- Good know-how and fingers on enjoy of MS Office in particular MS Word and MS Excel
- Good Analytical and document writing abilties.
- High degree of confidentiality and integrity.
- Excellent verbal and written French conversation abilties with right know-how in English.
- Flexibility in taking over obligations outdoor of ordinary activity obligations as required.
- Ability to prepare effectively, paintings beneathneath stress with interest to detail, precision and accuracy.
- The decided on candidate need to show off the subsequent competencies: Problem-Solving, Decision making,
- Achievement Orientation, Communication, and Teamwork
Benefits
Candidates must apply online for SN24239 Administrative Assistant
Screening and follow-up of applications will begin on November 1st, 2024.
Applications must include a CV with contact details (telephone and email address) of 3 work-related references along with the confirmation that Recruitment can contact them) and a cover letter.
Incomplete applications will not be taken into consideration.
Please note that only short-listed candidates will be contacted.
This position will remain open until filled.
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.
Pour postuler, veuillez cliquer sur ce lien : www.cgiar.org.
