Organisation overview
Tostan is a 501(c)(3) non-profit organization based in Dakar, Senegal, currently active in five West African countries. At a strategic level, the organization seeks to strengthen education and further develop its core competencies to document and magnify the lasting impacts associated with various issues. Tostan’s flagship model, his three-year Community Capacity Building Program (CCBP), has reached thousands of communities in West and East Africa since 1991. Results in the areas of governance, education, health, economic empowerment and the environment are currently being monitored. And Tostan is particularly proud of the key role she has played in empowering women and girls overall and in stopping harmful practices such as female genital mutilation and child marriage in her community. As part of its 2023-2030 strategic engagement plan, Tostan is focused on increasing its strategic scale. This organization will develop new implementation strategies to support community leadership by initiating broader systemic change at the local level. It will also create new models for sharing and replicating programs with other development partners, expanding its ability to share Tostan’s global approach to supporting and influencing diverse audiences locally and globally. I’m here. For more information, please visit www.tostan.org.
Department overview
At the beginning of 2023, Tostan will announce its strategy for 2030: Partnerships for the Well-being of Communities. Developed in collaboration with partner communities, local governments, national governments and global supporters, the strategy will engage new communities, deepen connections and resources at the local level, and foster a broader ecosystem of stakeholders. Support breakthroughs in the well-being of local communities by Support the community. Partnerships are central to realizing this potential.
Roles and responsibilities
Under the supervision of the Chief Program Officer, Partnership Administrative Assistants are responsible for:
- Partnership and Partnership Team Her leader schedule, calendar and management
- Work with the CPO to ensure the partnership team is up to date with all internal communications and assist team members in completing administrative tasks necessary to keep the team running smoothly.
- Coordinate the partnership team’s calendar to remind the team of tasks, deadlines, and other to-dos.
- Ensure that the CPO is aware of all planned responsibilities and activities and participates appropriately.
- We make travel arrangements including air tickets, ground transportation, hotel reservations, and itinerary arrangements for partnership teams.
- Support the onboarding process for new partnership team members and partners.
- Coordinate partnership meetings to ensure timely scheduling, identification of facilitators, setting agendas, taking minutes, and tracking follow-up actions.
Knowledge Management and Record Keeping
- Co-creates and continues an green information control device this is tremendously purposeful withinside the every day and without difficulty accessible (each hard-reproduction and electronic) and which guarantees alignment and coordination throughout the department.;
- Follows and maintains up to date middle crew files inclusive of paintings plans, RACIs, KPIs, and different tools;
- Acts because the relevant information control focal factor for the Partnerships Team; Ensures departmental record-keeping; Enters facts into platform
Salesforce. - Quarterly and Annual Reporting
- Supports outreach and follow-up for the continued monitoring of Partnerships Team KPIs and associated materials;
- Ensures that Monthly, Quarterly, and Annual KPI files are submitted on time with suitable record-keeping.
- Communications, Partnership and Outreach
- In relation to Partnerships conferences with outside visitors, companions and Tostan sister organizations, responds to requests for materials;
- Prepares follow-up communications;
- Works with the Partnerships Advisor to coordinate, prepare, plan and supply donor journeys in near collaboration with the logistics crew.
- Supports with verbal and written translation whilst asked via way of means of a member of the Partnerships crew
- This listing isn’t always exhaustive, the Partnerships Administrative Assistant could be referred to as upon to carry out some other obligations that can be assigned to him in connection together along with his abilties or position.
Key relationships:
- Line Manager: Partnership Officer
Support: Chief Program Officer and Partnership Team
Location: Thies, Senegal
Key qualifications required
Education
- Bachelor’s Degree required;
- Liberal arts or similar advanced degree in relevant discipline preferred.
Language skills:
- Fluency in French (oral and written) is required;
- Fluency in English (oral and written) is required (C1 level).
Knowledge and Experience
- Management and organizational skills.
- Over 3 years of her experience as an administrative assistant in a non-profit organization.
- Extensive experience in building office support systems.
- Knowledge of Gmail, Google Groups, Google Docs, Google Calendar, and other related software.
- Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
- Soft skills (traits)
- Enjoy working in a small, mission-driven NGO environment.
- Contract form: local contract
- Start date: October 2023
Our team is made up of people who strongly believe in Tostan’s mission to empower communities to develop and realize their vision for the future and inspire large-scale movements towards dignity for all.
Vision, Mission, Values, Problem definition
How to apply
Please email your resume, cover letter, diploma and training certificate scans to hr@tostan.org.
Please send an email with “PSAA September 2023” in the subject line.
Applications will be accepted until September 20, 2023.
Incomplete applications will not be considered.
Tostan is an equal opportunity employer.
We evaluate all applications according to legal standards, regardless of race, religion, age, gender, origin or disability.
