Offre d'emploi

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Eclipse Holdings are hiring a Executive Assistant to CEO

OFFRES D'EMPLOIS
11/08/2025

Position Title: Executive Assistant to CEO & Project Operations
Associate (Yoonu Leer)
Location: Mermoz, Dakar (hybrid possible)
Company: Eclipse Holdings
Contract: Full time, Internship, 6 Months Contract
Key Responsibilities

Executive Support (40%)

Preparation briefs, talking points, and board/ministerial packs; strategic calendar and travel management.
Write, edit, and polish letters to private investors and government representatives in both French and English.
Keep track of meeting minutes, the CEO action tracker, and owner/deadline follow-ups.

Project Deployment (45%)

Organize engineering, procurement, site, and regulatory workstreams in accordance with a weekly Gantt chart or RACI.
Work with legal counsel to prepare and pursue meeting dossiers, MoUs, NDAs, PPAs, and permissions.
Assemble paperwork and gather commercial and technical input for proposals.
quotations, Incoterms, shipments, and customs dossiers with agents are examples of vendor and logistical support.
Monitor POs, invoices, and budget vs actuals; work with finance to support cash-flow projections.

Admin/Finance/Legal (15%)

First-pass review of contracts (redlines on scope, term, payment, liability) before Legal.
Process expenses, timesheets, per-diems; maintain compliant files (Senegal & cross-border).
Set up and enforce document control (Notion/Drive), versioning, and naming standards.

Must-Haves

a bachelor’s degree in business administration, law, finance, or a related field.
3+ years of experience in IT, energy, infra, EPC/EPCM, project management, or executive support.
bilingual (great writing in both French and English).
Proficient in spreadsheets (cost trackers), project tools, and document production (PowerPoint, Word, and Google).
shown integrity, prudence, and stakeholder management with high-ranking officials.

Nice to Have

exposure to donor programs, public-sector procedures, or IPP/utility PPAs.
acquaintance with carbon credits and Bitcoin mining.
fundamental knowledge of site HSE procedures, Incoterms, customs, and procurement.
KPIs for the initial 180 days
PAD/Senelec/ASER counterparts received a signed memorandum of understanding and authorization draft.
Project plan, risk log, decision register, and document control are the only live (Notion) sources of truth.
Permit/MoU submissions have never been delayed because of incorrect documents.
On-time delivery of budget tracking reports with a fluctuation of no more than 5%.

How to Apply