- Job #: req29421
- Organization: IFC
- Sector: Administration/Office Support
- Grade: GA
- Term Duration: 3 years 0 months
- Recruitment Type: Local Recruitment
- Location: Dakar,Senegal
- Required Language(s): English
- Preferred Language(s):
- Closing Date: 10/2/2024 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC — a member of the World Bank Group — is the biggest international improvement organization centered at the non-public area in rising markets. We paintings in extra than a hundred countries, the usage of our capital, expertise, and have an impact on to create markets and opportunities. Our task is to leverage the strength of the non-public area to cease severe poverty and increase shared prosperity on a livable planet. For extra information, go to www.ifc.org.
The worldwide Finance Corporation (IFC), the non-public area arm of the World Bank Group, in Dakar, Senegal is searching for to recruit a dynamic, outgoing, prepared and certainly certified candidate to fill the submit of Receptionist.
Duties and Accountabilities
Reception and office administrative support
- Provide a brilliant phone service (the switchboard) – answering queries, taking correct telecellsmartphone messages and make certain that they’re routed in a well timed way to the supposed recipient and in an efficient, excellent and powerful way.
- Receive correspondence, documents, papers, messages, newspapers and magazines arriving on the reception table and perform responsibilities for his or her right delivery/forwarding to body of workers members, record room or different particular location withinside the office.
- Received/dispatch diplomatic pouch, maintaining right records. Monitor pouch request shape entries, make and put up month-to-month pouch reviews to the Administration Unit.
- Compose ordinary letters and replies primarily based totally on fashionable instructions.
- Identify and admit all traffic arriving on the reception table and offer help and path as needed.
- Maintain an up to date listing of contacts listing (cell, domestic telecellsmartphone) and distribute month-to-month.
- Updating journeying missions body of workers listing on a day by day basis
- Assists inner and outside customers with fashionable inquiries and/or offers guidance.
- Supports logistics coordination for conferences, workshops, retreats, gaining knowledge of events, ship invites to members and comply with up on affirmation of attendance as vital.
- Maintain an updated database of Government Officials, Donors, UN agencies, Non-Governmental
- Organizations, providers and different establishments and people frequently related to the paintings of the Country Office.
- Ensure a neat and tidy look of reception and ready area.
- Manage leave/training/venture schedules the usage of simple keyboard and phrase processing skills, flow into weekly to body of workers to the Country Team.
- Manage the workplace motors and fleet and coordinate drivers schedules.
- Keep manipulate of traveling venture and make certain that the correct group assistant (TA) and Executive assistant (EA) are privy to the venture/visit.
- Provide preferred workplace aid as required and assigned to make certain the easy functioning of the Country Office.
- Process the vital authorities clearances, licenses, inspections, registrations and coverage in compliance with neighborhood regulations. Handling visas methods, custom clearances, fiscal, and different workplace or body of workers subjects referring to the authorities. Coordinate with the Ministry of Foreign Affairs concerning all protocol subjects (substantially diplomatic workplace motors, required preparations for excessive degree visitors; Residency papers; Visa application; car importation).
- Assist withinside the Hiring and handling of neighborhood brief aid body of workers.
- Maintaining diverse inner administrative and protection recommendations and reports.
- The OA will paintings in near collaboration with IBRD Resource Management and Administration body of workers on numerous methods referring to building /facilities, and management problems relating the co-region of IFC and IBRD offices.
- Provide back-up aid to different ACS body of workers as needed.
Selection Criteria
- High School Certificate, with at the least 2 years` revel in as a receptionist
- Ability to take initiative and to run the reception location with commendable expert abilities.
- Outstanding interpersonal abilities to engage efficiently with more than a few touch internally and externally and deal efficiently with various conditions which require suitable judgment, tact and diplomacy.
- Proven capacity to paintings efficiently in a group-oriented, multicultural environment, and characteristic as an powerful group member.
- Excellent mind-set toward paintings in a continuously converting environment.
- Strong written and verbal communique abilities to prepare/draft communications and make certain fine of written outputs.
- Ability to prioritize paintings, cope with more than one obligations concurrently and distribute time efficiently.
- Proficiency in the usage of primary laptop applications; expertise of Bank guidelines and processes might be a bonus however now no longer a requirement.
- Demonstrated capacity to provide super paintings beneathneath pressure.
Pour postuler, veuillez cliquer sur ce lien : worldbankgroup.csod.com.
