Organisation overview
Tostan is a 501(c)(3) nonprofit organization based in Dakar, Senegal and currently active in five West African countries. At a strategic level, the organization strives to further develop its core competency of strengthening education and to document and scale its relevant sustainable impact on a variety of issues. Tostan’s flagship model, his three-year Community Capacity Building Program (CCBP), has reached thousands of communities in West and East Africa since 1991. Governance, education, health, economic empowerment and environmental impacts are currently being monitored. And Tostan is particularly proud of the important role it has played in inclusively empowering women and girls and ending harmful practices such as female genital mutilation and child marriage in its communities. As part of its 2023-2030 strategic engagement plan, Tostan is focused on increasing its strategic scale. The organization develops new implementation strategies to support community leadership by driving broader systemic change at the local level. We are also creating new models for sharing and replicating our programs with other development partners, expanding our ability to share Tostan’s global approach to supporting and impacting diverse regional and global audiences. Masu. For more information, please visit www.tostan.org.
Department overview
In early 2023, Tostan will announce its 2030 strategy “Partnerships for the well-being of communities”. Developed in collaboration with partner communities, local and national governments, and supporters around the world, the strategy aims to engage new community groups, deepen connections and resources at a local level, and foster broader ecosystems. to support breakthrough advances in community well-being. A gathering of actors who support the community. Partnerships are central to realizing this potential.
Roles and responsibilities
Under supervision of the Chief Program Officer, the Partnerships Administrative Assistant will be responsible of:
- Schedule, Calendar, and Management for Partnerships and Partnership Team Leaders
Work with the CPO to ensure the partnership team is up to date on all internal communications and to help team members complete administrative tasks necessary to keep the team running smoothly.
Coordinate your partnership team’s calendar and remind them of tasks, appointments, and other things to do.
Ensure that the CPO is aware of and appropriately participates in all scheduled responsibilities and activities.
Make travel arrangements, including airline tickets, ground transportation, hotel reservations, and assembling itineraries for your partnership team.
Support the onboarding process for new partnership team members and partners. Coordinate partnership meetings to help identify facilitators, prepare agendas, take minutes, and plan follow-up in a timely manner.
Knowledge Management and Record Keeping
- Co-creates and continues an green expertise control gadget this is exceptionally purposeful withinside the daily and quite simply accessible (each hard-replica and electronic) and which guarantees alignment and coordination throughout the department.;
Follows and continues up to date center crew files inclusive of paintings plans, RACIs, KPIs, and different tools;
Acts because the significant expertise control focal factor for the Partnerships Team; Ensures departmental record-keeping; Enters facts into platform
Salesforce.
Quarterly and Annual Reporting
Supports outreach and follow-up for the continued monitoring of Partnerships Team KPIs and associated materials;
Ensures that Monthly, Quarterly, and Annual KPI files are submitted on time with suitable record-keeping.
Communications, Partnership and Outreach
In relation to Partnerships conferences with outside visitors, companions and Tostan sister organizations, responds to requests for materials;
Prepares follow-up communications;
Works with the Partnerships Advisor to coordinate, prepare, plan and supply donor journeys in near collaboration with the logistics crew.
Supports with verbal and written translation whilst asked with the aid of using a member of the Partnerships crew
This listing isn’t always exhaustive, the Partnerships Administrative Assistant can be known as upon to carry out some other responsibilities that can be assigned to him in connection together along with his competencies or position.
Key relationships:
- Direct line Manager: Partnerships Officer
- Supports: Chief Program Officer and Partnerships Team
- Localisation: Thies, Senegal
Key qualifications required
Education
- Bachelor’s Degree required;
- Liberal arts or similar advanced degree in relevant discipline preferred.
Language skills:
- Fluency in French (oral and written) is required;
- Fluency in English (oral and written) is required (C1 level).
Knowledge and Experience
- Management and organizational skills.
Her 3+ years of experience as an administrative assistant in a non-profit organization.
Extensive track record in building administrative support systems.
Knowledge of Gmail, Google Groups, Google Docs, Google Calendar, and other related software.
Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
Soft skills (characteristics)
Enjoy working in a small, mission-focused NGO environment.
Contract type: Local contract
Start date: October 2023
Our team is made up of people who believe strongly in Tostan’s mission to empower communities to develop and realize their visions for the future and to inspire mass movements for dignity for all. Masu.
Vision, mission, values, problem definition
How to apply
Send your resume, cover letter, and scans of your diploma and certificate of education and training by email to hr@tostan.org.
Please send an email with » PSAA Sept 2023 » quoted in the subject line. We will accept applications until 20th September 2023.
Incomplete applications will not be considered.
Tostan is an equal opportunity employer. We evaluate all applications in accordance with legal standards and without regard to race, religion, age, gender, origin or disability.
