Background
UN Women works to eliminate discrimination against women and girls, based on the vision of equality enshrined in the United Nations Charter. women empowerment. Achieving equality for women and men as partners and beneficiaries of development, human rights, humanitarian assistance, peace and security.
The Director of Administrative Services reports to the Operations Manager and supports office operations by performing a variety of standard administrative processes to ensure high quality and accurate work. The Managed Services Representative drives a customer, quality and results focused approach. The Director of Management Services works closely with operational, program, and project teams to ensure consistent service delivery and resolve complex management-related issues and information delivery.
Duties and Responsibilities
Prove general administration and operations support to the Regional Office in compliance with UN Women rules, regulations, policies, and strategies
- Prepare paintings plan for administrative team;
- Coordinate and supervise administrative aid team of workers withinside the RO;
- Coordinate and supervise shipments and customs clearance arrangements;
- Coordinate and supervise journey arrangements;
- Coordinate and facilitate the company of conferences, workshops, and retreats;
- Coordinate the constructing renovation services; put together/renew contracts with provider companies and display provider delivery
- Oversee protocol matters, registration of team of workers, coordination with nearby government on area and different administrative matters;
- Manage and enhance submitting device making sure safekeeping of personal materials.
- Manage the petty coins of the workplace
- Manage gas deliver for professional automobiles in addition to automobiles of worldwide team of workers
Coordinate and organize assets management and procurement processes
- Manage workplace stationery resources which includes renovation of inventory listing of stationery, distribution of stationery and preserving a log of distribution;
- Provide help withinside the asset control withinside the workplace
- Provide important inputs to the coaching of procurement plans for the workplace and make a contribution to tracking their implementation;
- Generate procurement associated reports; studies and draft responses to enquiries;
- Review procurement requests and provoke procurement procedures, generally for micro-purchasing, for workplace and undertaking equipment, resources and services;
- Organize and control procurement sports and processes, generally for micro-purchasing;
- Coordinate settlement negotiations, put together request for award of settlement for the assessment and approval of applicable government, as required;
- Coordinate and supervise the coaching of Purchase Orders (PO) and contracts in and outdoor Atlas; make sure accuracy of POs;
- Assist in administering and organising Long Term Agreements (LTAs) with UN Joint Teams.
Provide administrative support to knowledge building and knowledge sharing
- Organize training on management-related topics for operational/project staff.
- Collect lessons learned and best practices across management, procurement, and human resources.
- Inform employees about general administrative matters. provide advice and administrative support;
Key performance indicator
- Compliance with UN Women rules and regulations.
- Timely and high quality procurement services.
- Perform tasks in a transparent and cost-effective manner.
- Provide timely and quality advice to customers.
- We provide timely and high quality reports.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and sensitivity to gender issues
- accountability
- creative problem solving
- effective communication
- including collaboration
- Stakeholder engagement
- lead by example
Functional Competencies
- Ability to administer and execute administrative processes and transactions;
- Ability to perform work of confidential nature and handle a large volume of work;
- Excellent knowledge of administrative rules and regulations;
- Excellent IT and web based management skills;
- Ability to extract and interpret data
Required Skills and Experience
Education
- Completion of secondary education is required;
- Bachelor’s degree in Business Administration or related fields is an asset
Experience
- At least 5 years of progressively responsible experience in administration, procurement, HR, or logistic support service;
- Experience in the usage of computers and office software packages (MS Word,Excel, etc.);
- Experience with UN procedures is an asset
- Experience in the use of ATLAS is an asset
Language
- Fluency in English and French is required
- Knowledge of the other UN official working language is an asset.
Application
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
Note
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
Pour postuler, veuillez cliquer sur ce lien : jobs.undp.org.
Closing date: 25 Sep 2023.
