Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
With offices in Copenhagen, Kuala Lumpur, Addis Ababa, Amman, Bangkok, Dakar, Istanbul and Panama City, the Global Shared Services Centre (GSSC) services over 130 country offices, 40,000 personnel and more than 70 other UN Agencies and Organizations. Through its functional service lines, GSSC ensures high quality and timely delivery of human resources, financial and procurement services as well as information and innovative tools to its various clients and stakeholders. The GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS).
Reporting to the Finance Analyst/Associate, the Finance Associate in Dakar, works collaboratively within the GSSC Finance Service Delivery Teams with a client-oriented approach.
The Finance Associate may have to work for different regional bureaus and offices depending on management needs and workload evolutions. Under the guidance and direct supervision of the Finance Analyst, the Finance Associate provides guidance in the execution of financial services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Associate is responsible to perform the financial functions listed below, including but not limited to:
- Payable Services
- Revenue Services & Contribution Management Services
- General Accounting Services
- Project Accounting Services
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
- Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with the direct supervisor and office management.
- Ensures financial records are compliance with SOPs, IPSAS and other UNDP Financial Rules and Regulations.
Provides accounting and finance support to Country Offices (COs) and performs Global Payroll functions focusing on achievement of the following results:
- Proper review/validation of the supporting documents for payments and financial reports for NEX projects, preparation of all types of vouchers, pay cycle and payments execution.
- Timely execution of pay cycle run and validation of payment data.
- Timely review and approval of vouchers (Approver Level 1)
- Approval of vendors in Quantum.
- Maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in Quantum.
- Timely follow up with COs on unposted invoices, including the invoices with budget check errors, match exceptions, unapproved invoices.
- Maintenance of the Accounts Receivables for COs and ensures that deposits are created and applied in a timely manner, and in accordance with guidelines, rules and regulations.
- Timely and accurate preparation of bank reconciliations in accordance with guidelines, rules and regulations.
- Performs Payroll Administrator functions, which includes the recording of one time/recurring earnings and deductions, proper validation of payroll results for a timely disbursement of salaries as per the monthly payroll calendar.
- Performs timely travel and expense reconciliation.
- Ensures proper adherence to Service Level Agreement (SLAs) and contributes to the evolution of services proposed by GSSC and the establishment of a continuous improvement environment. Able to analyze discrepancies, report and bring to Management’s attention deviation from Service Agreements.
- Assist in functions relating Procure-to-Pay lifecycle.
- Perform accounting tasks such as recording invoices, analyzing account payable and monitoring late payments, managing payment batches.
- Analyze payable accounts and monitor aging of invoices, payment on hold and unpaid invoices,
- Ensure proper record of Value Added Tax (VAT).
- Record General Ledger transactions in area of Fixed Assets, inventory, Investment accounting, B2B, Inter-UN Agency transactions, common shared services adjustment, and cash management.
- Assist with analyzing of accounts and preparation of reconciliations against sub-ledgers with correct Chart of Account (COA) combinations, report aging balances, taking appropriate actions and tracking pending items.
- Assist in ensuring financial data integrity through running scheduled checks and monitoring.
- Support the implementation of accounts closure, perform quarterly analysis, semi/annual certifications and financial report, perform timely and quality bank reconciliation, report deviances and implementation of the Internal Control Framework (ICF).
- Contribute to providing detail analysis for audit requirement.
- Ensure financial records are compliance with SOPs, IPSAS and other UNDP Financial Rules and Regulations.
- Process revenue accounting and treasury transactions.
- Examine and record transactions received in bank accounts.
- Analyze queries relating to revenue and treasury and provide support to UNDP offices worldwide in these areas.
- Prepare financial schedules, reports and working papers for internal reporting, external reporting and/or audit.
- Assist in preparing an annual Executive Board Report.
Ensures facilitation of knowledge building and knowledge sharing in the Finance Unit focusing on the achievement of the following results::
- Organization of training for junior staff in the Finance Stream.
- Synthesis of lessons learned and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Competencies
Core Competencies
Achieve Results:
- LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management / Customer Satisfaction/Client Management:
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
Business Development / Knowledge Generation:
- Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
Business Management / Working with Evidence and Data:
- Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Finance/Accounting (General)
- Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
Finance/Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Finance/Financial Reporting and Analysis
- Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
Finance/Audit - Ability to examine and verify accounts and records
Required Skills and Experience
Education
- Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
Long-listed candidates will be required to undergo the UNDP Accountancy & Finance Test.
Experience
- 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
- Knowledge of IPSAS and/or IFRS is required.
- Hands-on experience with CRM, preferably with ServiceNow.
- Hands-on experience with Enterprise Resources Planning (ERP), preferably with Oracle Cloud, is required.
Language Requirements
- Fluency in the UN language of the duty station is required.
- Fluency in English is highly desirable
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
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Apply Before: 09/01/2023, 03:59 AM
