Akademiya2063 are hiring a Office Assistant Receptionist

Vacancy Details

• Vacancy Number: SN24004;
• Position Title: Office Assistant Receptionist;
• Department: West & Central Africa Regional Office;
• Location: Dakar, Senegal;
• Duration: 2-year renewable.

Position Summary 

Akademiya2063 is searching for an prepared, outgoing, and bilingual (French-English) Office Assistant Receptionist to enroll in our crew. The a success candidate will offer vital administrative aid to numerous departments. S/he’s going to offer great customer support whilst preserving discretion and confidentiality. This role reviews to the Office Manager. This role is primarily based totally in Dakar, Senegal, and fascinated candidates need to have already got the precise authorization to paintings in Senegal.

Duties and Responsibilities

• Serve because the expert front-of-residence to greet visitors, solution inquiries, and direct them to the precise party;
• Manage incoming calls, offer records approximately the organisation and directing callers to the precise personnel;
• Monitor and manipulate the workplace electronic mail account, shifting requests to the applicable branch for action;
• Maintain and replace workplace-huge assembly calendars and oversee convention room bookings. Assist with receiving, recording, and processing dealer invoices;
• Manage the petty coins box, together with processing replenishment requests;
• Monitor and music gasoline card usage, coordinating generator and organization car replenishment requests.
• Provide administrative aid to the executive crew and help with occasion coordination and tour preparations as needed;
• Perform records access and preserve prepared submitting systems;
• Assist with different clerical responsibilities and workplace obligations as required.

Selection Criteria

• Bachelor`s Degree in enterprise control, workplace administration, customer support or associated field;
• Minimum 2 years` revel in in receptionist or administrative roles. Having HR revel in is a surplus;
• Exhibit superb customer support abilities, along with energetic listening, empathy, and hassle solving;
• Display eager organizational and time control skills, critical for dealing with supplies, and databases, and contributing to occasion coordination;
• Proficiency in fundamental laptop operations, specially Microsoft Office applications, to help every day responsibilities;
• Demonstrate expert etiquette and interpersonal skills, contributing to a welcoming and high-quality atmosphere;
• Show adaptability in dealing with diverse responsibilities and situations, taking initiative to offer choicest help.

Submission of Applications

If you are interested in this position, please send your detailed e-mail application: CV, and cover letter in English, by June 21, 2024, to careers@Akademiya2063.org. Please include the position title in the subject line.

Additional Considerations

• Applications obtained after the last date will now no longer be considered;
• This Job Description handiest serves as a manual for the to be had position. Akademiya2063 reserves the proper to change, revise, omit, and upload in part / in complete to this document;
• Qualified lady applicants are strongly advocated to apply;
• Akademiya2063 is an equal-possibility organization and gives an appealing and difficult running surroundings with possibilities for ability enhancement;
• By sending an application, applicants provide consent for his or her private statistics to be processed totally for relevant recruitment procedures;
• We thank all candidates for his or her hobby in running for Akademiya2063, because of the quantity of applications, handiest shortlisted applicants might be contacted.