Save the children hiring a Finance Archiviste Intern

Finance Archivist Intern, WCA Regional Office

Team/programme: Finance

Grade: (please leave this blank)

Location: Dakar, Senegal 

Contract length: 3 Months 

Safeguarding:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

Female candidates are strongly encouraged to apply.

Role purpose: The West and Central Africa (WCA) Region has a Regional Office (RO) in Dakar. The primary role of the Regional Office is to support the nine Country Offices across the region, while also running some regional programmes. There are two RO Finance Officers; between them, they arrange payments, accounting, month-end procedures, oversee petty cash management, and carry out general finance procedures.

Scope of role

Reports to: LÔ Papa Mouhamadou

• Staff reporting to this post: N/A;
• Dimensions: The Regional Office has an annual budget of around $10m and around 100 staff, based mainly in Dakar and in countries in WCA;
• Annual gross salary range: Offer will be based on experience, availability of funds, and internal equity.

Key areas of accountability

The Finance Archivist Intern has responsibility to support with the archiving (physical and electronic) of all financial documents and provide Occasional support on cash register and bank management.

Archiving

• Collect and manipulate current bodily and digital records inside Finance;
• Maintain submitting of month-to-month accounting vouchers, journals, spreadsheets, and different finance files;
• The Intern could be chargeable for helping the Finance Team of the Regional Office in archiving, documentation control, and records control;
• The Intern may also be chargeable for the verification, codification, category, and seek of files and all different sports regarding the control of records and documentation;
• Including digital submitting of Rental Agreements, Consultancy Agreements, and every other sort of components to be filed and archived;
• Physical/digital archiving and category of the documentation gift and now no longer but archived;
• Inventory and codify the content material of archived files via way of means of growing studies or codification gadgets to facilitate bodily and digital archiving;
• Preserve and shield archived files for dissemination in due course.

Financial Assistance

• Maintain correct and entire paper statistics of all monetary files; deposit financial institution switch letters on the financial institution and test withdrawals; Update the financial institution go browsing a each day foundation with payments;
  
• Support on demand, petty coins management, monetary transaction accounting, registration in Agresso, and all associated responsibilities or different duties required through his supervisor.

Audit

• Find and prepare files for statutory, internal, and donor audits;
• Liaise with auditors over queries, audit procedures, etc;
• Ensure that each one finance files are scanned and stored on SharePoint.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Behaviours (Values in Practice) 

Accountability:

• Holds self-responsible for making decisions, handling sources efficiently, and reaching and position modeling Save the Children values;
• holds the group and companions responsible to supply on their responsibilities – giving them the liberty to supply withinside the first-class manner they see fit, supplying the vital improvement to enhance performance;
• making use of suitable results whilst effects aren’t achieved.

Ambition:

• units bold and hard dreams for themselves and their group, takes duty for his or her very own non-public improvement, and encourages their group to do the same;
  extensively stocks their non-public imaginative and prescient for Save the Children, engages and motivates others;
  future-orientated, thinks strategically and on a international scale.

Collaboration:

• builds and keeps powerful relationships, with their group, colleagues, Members and outside companions, and supporters;
• values variety sees it as a supply of aggressive strength;
  approachable, an awesome listener, and smooth to speak to.

Creativity:

• develops and encourages new and innovative solutions;
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; and demonstrates the highest levels of integrity.

Qualifications

An undergraduate or graduate degree in documentation or equivalent, librarianship or archival science (with experience in finance and accounting); Computer Science.

Experience and skills

• Experience in administrative archiving from 0 to 6 months is mandatory;
• Fluency in spoken and written French; English is an asset;
• Knowledge of computer tools (word, excel, database, SharePoint, network, internet, outlook, etc… any other important software in the framework of the work of NGOs);
• Be available and motivated to work with Save the Children;
• Be able to work in project mode and be professional;
• Ability to manage stress and to work under difficult conditions;
• Organizational skills, teamwork skills, empathy, and flexibility.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Closing date : 21 June 2024.