With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
Major responsibilities
Business Requirements
Understand the WV standard and business requirements and apply in the day to day work.
Planning
- Support the undertaking all through budgeting and monetary making plans length through presenting vital marketplace intelligence to help with the system
- Support the undertaking all through Procurement strategy planning stage and make certain that there’s alignment with enterprise strategies and timeously submission of plans in step with set deadlines.
- Advise and are searching for approval of undertaking stakeholders of adjustments from unique requests.
- Facilitates throughout all events the well timed decision of troubles that would effect assembly the wishes of the requestors and groups served through the undertaking.
- Identify opportunity deliver reassets for materials / offerings now no longer below contract
- Work with WASH undertaking and Logistics to make certain secure transport and receipt of ordered materials
- Resolve conflicts with WASH undertaking deliveries and providers in crucial and provincial/district levels
Strategic Sourcing
- Execute the Market Assessment and Supplier Pre-Qualification system primarily based totally at the set tips for the assigned classes associated with WASH undertaking.
- Manage the RFQ/RFP Process which includes baselines & rate survey methodologies as in step with the accredited framework for the assigned classes, associated with WASH undertaking.
- Ensure that each one sourcing is finished as in step with WVI WASH protocols and tips
- Lead negotiations for the assigned Categories for WASH undertaking.
- Conduct WASH Project sourcing events.
- Preparation of Procurement Committee submission files to make certain their comprehensiveness to permit an knowledgeable decision-making system, associated with Malaria
- Projects and any taking part partner/s.
- Actively take part in Purchasing Committee conferences and make certain that right documentation is maintained, associated with WASH undertaking.
Supplier Contract and Relationship Management
- Accurately entire the grasp facts control and provider register
- Monitor and entire agreement close-out, renewal or retender, as suitable for the assigned commodities, for WASH project.
- Ensure that contractual situations and overall performance signs are understood via way of means of the providers concerned in WASH projects.
- Identify & solve or boost agreement-associated problems each internally and externally, for WASH project.
- Analyze provider overall performance primarily based totally on purchaser comments information & different reassets and coordinate with provider for improvement, associated with WASH project.
Procurement Execution
- Run day by day reviews of incoming Purchase Requisitions (Pending Buyer Action), assign to self all requisition associated with the project, affirm that specs are clear, behavior sourcing occasion if required objects aren’t already on agreement, replace the PR with real provider document and launch PR for approval.
- Follow Procurement Policies and pointers in Supplier Award choices beneathneath the relevant threshold.
- Consolidates all required documentation for presentation to Finance for well timed provider price for substances and offerings delivered.
Data Management, Analysis and Reporting
- Collect and examine facts to help choice-making technique associated with WASH Project Sourcing events
- Provide help withinside the layout of the commercial enterprise metrics to screen SCM overall performance and alerting control while the overall performance cause is violated
- Conduct spend evaluation to help strategic sourcing activities, and Supplier Relationship Management
- Prepare precis record of provider bid responses for Procurement Committee award choice meetings
- Track and examine Project Procurement overall performance signs and financial savings in opposition to mounted goal levels
Process, Procedure and Policy
- Conduct all task procurement associated responsibilities as in step with the permitted procurement policies, methods and water pleasant suggestions and protocols in addition to MOZWASH and Charity water requirements
- Advice control concerning any challenge / dangers / impractical suggestions.
- Collect patron comments referring to the policies, methods and suggestions, and file to on the spot Supervisor for enhancements or change,
- Identify gaps and suggest to control any modifications to Partners / Sub-Grantees SCM Policies, methods accordingly
Systems Development and Implementation
- Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor
Control and Compliance
- Conduct dealer pre-qualification for all new-providers and hold records.
- Participate in improvement of chance identification & evaluation equipment, registers and different equipment and assessing SCM and contractual dangers for procurements of goods, works or services.
- Maintain right submitting and report maintaining as in step with the suggestions set with the aid of using the control.
- Coordinate with Requesters to shut out open POs in a well timed manner.
- Implementation of agreed audit guidelines withinside the procurement technique as in step with the steering given with the aid of using the Head of Department.
- Participate in technique to Review Partners / Sub-Grantees, inner manage machine withinside the procurement technique to perceive any gaps, report them below evaluation reports, and seize below ability constructing plans.
- Periodically display the development on implementation of guidelines and replace the control of all parties.
Training and Capacity Building
- Coordinate, participate in, and/or train WASH project staff and other WVI Departments as may be required on WVI Procurement Policies, Processes, Systems and Water Quality
- Provide training on the approved capacity building plan.
- Coordinate with internal stakeholders in monitoring the progress on Water Quality related matters and submit progress reports to the management.
Water Quality
- Be focal factor for all WASH water pleasant topics associated with assigned projects
- Coordinate sampling and make certain all sampling protocols are followed
- Ensure incoming substances inspections are performed to make certain providers supply substances in step with anticipated requirements consistent with Water Quality suggestions and protocols
- Ensure WASH Procurement suggestions are applied in full
Knowledge, skills and abilities
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Minimum education, training and experience requirements
List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.
- University degree in Business Administration, Financial accounting, Economics or similar degree
- Education on supply chain/Procurement and Project management knowledge is a major asset.
- Experience in Hydrology, Civil Engineering, Water Treatment and Quality Inspections is added advantage.
- Professional level competence in both English and French languages preferred.
Preferred Skills, Knowledge and Experience
- Results and customer oriented
- Problem Solving
- Negotiating Skills
- Proficiency in Power BI and Excel
- Additional work experience preferred for this position.
- Experience supporting WASH supply chain roles
Work Environment
- Include travel & work environment details.
- Travel and/or Work Environment .
- The position requires ability and willingness to travel domestically up to 20% of the time.
Applicant Types Accepted:
Local Applicants Only
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