Background
« UN Women works to eliminate discrimination against women and girls, based on the vision of equality enshrined in the United Nations Charter. women empowerment. Achieving equality for women and men as partners and beneficiaries of development, human rights, humanitarian assistance, peace and security. \n\nThe Director of Administrative Services reports to the Operations Manager and supports office operations by performing a variety of standard administrative processes to ensure high quality and accurate work. The Managed Services Representative drives a customer, quality and results focused approach. The Director of Management Services works closely with operational, program, and project teams to ensure consistent service delivery and resolve complex management-related issues and information delivery. »
Duties and Responsibilities
Prove general administration and operations support to the Regional Office in compliance with UN Women rules, regulations, policies, and strategies
- Prepare a work plan for the management team.
- Coordinate and supervise the RO’s administrative support staff.
- Coordination and monitoring of shipping and customs clearance procedures.
- Coordinate and monitor travel arrangements.
- Coordinate and facilitate the organization of conferences, workshops, and retreats.
- Coordination of building maintenance services.
- Create/update contracts with service providers and monitor service delivery.
- Oversight of protocol matters, registration of personnel, coordination with local authorities regarding space and other administrative matters.
- Manage and improve filing systems to securely store confidential materials.
- Manage office petty funds \nManage fuel supply for company cars and overseas staff vehicles
- Coordinate and organize asset management and procurement processes »
Manage office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
- Support office asset management
- You will make a significant contribution to the preparation of the office’s procurement plan and help monitor its implementation.
- Create procurement-related reports. research and prepare responses to inquiries;
- Consideration of procurement requests and initiation of procurement procedures (mainly for small purchases), procurement of office and project equipment, supplies, and services.
- Organize and manage procurement activities and processes primarily for small-value purchases.
- Coordinate contract negotiations and, if necessary, prepare contract award applications for review and approval by relevant authorities.
- Coordinates and oversees the preparation of Atlas internal and external purchase orders (POs) and contracts. Ensure accuracy of orders.
- Support the management and establishment of long-term agreements (LTAs) with the United Nations Joint Team. »
Provide administrative support to knowledge building and knowledge sharing
- Organize training on management-related topics for operational/project staff.
- Collect lessons learned and best practices across management, procurement, and human resources.
- Inform employees about general administrative matters. provide advice and administrative support;
Key performance indicator
- Compliance with UN Women rules and regulations.
- Timely and high quality procurement services.
- Perform tasks in a transparent and cost-effective manner.
- Provide timely and quality advice to customers.
- We provide timely and high quality reports.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and sensitivity to gender issues
- accountability \ncreative problem solving
- effective communication
- including collaboration
- Stakeholder engagement
- lead by example
Functional Competencies
- Ability to manage and execute administrative processes and transactions.
- Ability to perform sensitive work and handle high volumes of work.
- Excellent knowledge of administrative rules and regulations.
- Excellent IT and web-based management skills.
- Ability to extract and interpret data »
Required Skills and Experience
Education
- Completion of secondary education is required;
- Bachelor’s degree in Business Administration or related fields is an asset
Experience
- Minimum of 5 years of responsible progressive experience in management, procurement, human resources, and logistics support.
- Experience using computers and office software packages (MS Word, Excel, etc.).
- Experience with UN procedures is an advantage
- Experience using ATLAS is an advantage »
Language
- Fluency in English and French is required
- Knowledge of the other UN official working language is an asset.
Pour postuler, veuillez cliquer sur ce lien : jobs.undp.org.
Closing date: 25 Sept 2023.
